How Do I Book a Coffee Cart for My Event?

A step-by-step guide to booking The Good Brew for your wedding or private event in Sacramento, Napa, or the Bay Area.

Whether you’re planning a wedding, company party, or private celebration, the process of booking vendors can get overwhelming. So when it comes to booking a mobile coffee cart, we wanted to create something different—something simple, helpful, and easy to follow.

At The Good Brew, we’ve designed our booking process to be as smooth and low-pressure as our service itself. We’re not here to push or sell—we’re here to help you decide if we’re the right fit for your event and make the process seamless from start to finish.

Step 1: Fill Out the Inquiry Form

The first step is to head to our inquiry form. It takes just a few minutes to fill out, and it gives us everything we need to understand your event:

• Event type (wedding, party, corporate, etc.)

• Date and location

• Guest count

• Desired service time

• Contact info

The more details you can include upfront, the better we can serve you from the beginning. But don’t stress — you don’t need every piece figured out yet. Just give us what you know.

Step 2: We’ll Reach Out Within 24–48 Hours

After your form is submitted, a member of our team will personally reach out to you within 24 to 48 hours. This isn’t an automated quote or a pre-written message — it’s a real person reviewing your event and starting a conversation to make sure The Good Brew is a great match for what you’re envisioning.

We’ll walk you through our Standard and Elevated Packages, answer any questions about our mobile coffee cart service, and help figure out what drink offerings, timeline, and setup would best suit your wedding or event.

Step 3: Secure Your Date with a Deposit

If everything sounds good, we’ll send you a $100 deposit invoice to hold your date. That deposit is refundable for up to 7 days in case plans change — because we get it, things shift. Once the deposit is paid, your event is officially on our calendar.

We do not charge a late fee for deposits, but it’s important to know that your date isn’t secured until that deposit is received. So if another client inquires for the same day and pays before you, the spot goes to them. It’s always first come, first booked.

Step 4: Finalize the Details

Between booking and the event, we’ll stay in contact with you (or your planner, if you have one). We’ll go over power access, service time, drink preferences, and guest count changes. Final payment is due 7 days before your event, and we’ll send a reminder well in advance so nothing catches you off guard.

We’re also happy to work with your florist or coordinator to style the cart if you’d like it to match your event colors or theme. Especially if you’re booking our Elevated Package, which includes custom cup stickers, there’s a lot of room for personalization.

Step 5: We Show Up and Serve

On your event day, we arrive 45 minutes before your drink service time to set up. All we need is two power outlets on separate breakers, and we’ll handle the rest. From the first drink to the last, your guests will enjoy unlimited handcrafted drinks from a cart that’s styled to fit your space, served by baristas who are fast, friendly, and part of the experience.

Whether it’s a latte for grandma, a RedBull spritz for the bridal party, or a sparkling soda for the kids — we’ve got every guest covered.

Booking The Good Brew Should Feel Easy

We know how much goes into planning an event, and our goal is to take one thing completely off your plate. The process to book The Good Brew is simple, quick, and designed with you in mind.

If you’re looking for a mobile coffee cart in Sacramento, Napa Valley, the Bay Area, or anywhere in Northern California — we’d love to connect and see if we’re the right fit for your celebration.

💬 Ready to Start?

Fill out our inquiry form and we’ll take it from there — no pressure, no stress, just a thoughtful experience built around your day.